As a company with data being stored in the Cloud, security can become somewhat of a concern.  And rightly so!  There are a few steps you can take to make sure that your company’s files stay where they should.

  1. Control who has access to your Cloud.  As an organization, set guidelines for who is allowed access to which folders.  Assure that former employees are no longer part of the shared folders, and regulate which layers of your company need access to which parts of your Cloud.
  2. Consider whether something needs to be kept in the Cloud.  Is this something you don’t need remote access to at all times?  Is it something that only you will be seeing?  It might not be the best idea to put it right up in the Cloud.
  3. Keep a back-up.  Backing up your files assures that they’ll still be around, even if something unfortunate happens.
  4. Lock it down.  You wouldn’t give the keys to your office to everyone in your organization.  However, that’s not to say there’s not a few key folk who shouldn’t be allowed in.  Secure your Dropbox files with Viivo, which allows you to pass the encryption key to those you trust most.

And that’s it!  Cloud in Confidence by following these quick steps, and by encrypting your Dropbox files with Viivo!

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After the recent Dropbox Security breach this past July, Dropbox released a 2-step login process to help further protect users from sneaky hackers.  The process is a little complicated, and is still considered to be in “beta” mode, but it’s a nice breath of fresh air after the scrutiny from the outraged public after the hack.

So what’s the process?  According to Mathew Schwartz at InformationWeek, it’s a series of codes that are sent to your phone, and then entered back into Dropbox - and then another code if you lose your phone, etc. etc.  Tedious as it is, the Cloud giant is making an effort to clear the smoke and wipe away any bad press.

Users of the new 2-step login process, however, are still skeptical and a little confused by it.  There’s no 2-step process for Dropbox.com login, or mobile app usage – meaning that the process is really only helpful for the desktop version.

All is not lost, though.  If you’re reading this article, chances are you’re one of the smart ones who have already decided to take the extra step necessary to begin encrypting your Cloud files.  Even in the event of a hack, Viivo knows that that person isn’t supposed to be there, and immediately locks the files you’ve chosen to protect and share through Viivo.

We’re not saying that the new 2-step process isn’t a good idea – but perhaps it’s time to consider supplementing that process with the option to Cloud in Confidence.

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At Viivo, we live, sleep, eat and breathe security. It’s just what we do. We understand, however, that not everybody does the same, and so we also understand that it can be confusing to know when and how to take the extra steps to making sure your Cloud is secure.

Here are a few ideas of when you might want to start encrypting Cloud files.

  1. When you’re hosting sensitive personal information. Expense reports, taxes, legal files, and other sensitive stuff should all be kept encrypted and safe from prying eyes. If you’re not sure about where your files fall, just think “Would I be uncomfortable with a stranger seeing this?”
  2. When you need to protect sensitive client files. Clients come first to your company, whether you’re a lawyer, a CPA, creative agency, or likewise – so their security should come first too. Besides, you get the boasting rights of saying “Oh, don’t worry, I protected your file with Viivo”. That makes you look good. Really good.
  3. When your Dropbox has already been hacked. It’s a sad truth, but Dropbox has had a tough year keeping user files safe from hackers. Consider it to be a form of insurance – one that assures that in the event of an intrusion, you’ve got the home-alone-esque security system to keep your files safe and secure.
  4. Anytime. For some of us, we just like a little extra piece of mind. Maybe you’re not hosting litigation documents in your Dropbox, but maybe others don’t need to see our high school reunion photos, or our vacation pictures with the bathing suit we’re just not proud of.

Remember. Viivo was created by PKWARE, the authority in Data Security. PKWARE has been at it for over 20 years making sure the world’s data is secure – so your files are safe with Viivo. Start the registration process and download Viivo for free!

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Security in the Cloud, or Cloud Security Monitoring, is becoming increasingly important as the Cloud becomes more complicated due to the same things that make the Cloud possible.  Organizations need to start thinking about how they are monitoring currently, and review new security in the Cloud solutions to better protect their data.

There are security in the Cloud monitoring challenges from a technical and business standpoint which should be addressed. To create a Cloud security monitoring strategy, you must list your monitoring capabilities, what you want to monitor, investigate every aspect, and fill all possible gaps.  The end goal is to determine and repair any problems before they have a chance to affect a real-life security event.

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Earlier this year, we saw a Dropbox security breach that allowed everyone to access everyone's account, regardless of what password they used.  Then, in July, Dropbox users witnessed their email addresses, even the ones they created ONLY for Dropbox, being filled with Spam.  Dropbox insists that they do not sell email lists or account information, therefore - bingo.  Another security breach.

Regardless of whether or not your files and folders are shared, by putting your personal data in the Cloud, you're giving all of your trust to that Cloud provider.

So what happens if there's another breach?  Dropbox will do everything they can to fix the situation right away (and you'll probably get a little extra storage out of it). But how do you protect Cloud files in the future?

One of the reasons that PKWARE created Viivo was to assure that your most critical data is safe at all times, from all prying eyes.  In the event of a Dropbox security issue, Viivo keeps your documents, files and folders behind red tape from anyone who doesn't have your unique encryption key.

That's why we say, if you share it on Dropbox, you can secure it with Viivo.

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